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Privacy Policy

Effective date: October 1, 2026

Portview Property Management is operated by Power and Gold Property Services Inc. (“Portview,” “we,” “us,” or “our”). We respect your privacy and are committed to protecting the personal information we collect in connection with our property leasing and related services.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit portview.ca, submit an inquiry or lead form, communicate with us, request a viewing, or apply to rent a property.

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1. Information We Collect

Depending on how you interact with us, we may collect information including:

  • your name;

  • email address;

  • telephone number;

  • preferred move-in date;

  • household size and other information related to your housing requirements;

  • information you provide through website forms, Facebook or Instagram lead forms, email, telephone, or other communications;

  • information relating to viewing requests, rental inquiries, and applications;

  • if you proceed with a rental application, information reasonably required to assess the application, such as identification, employment or income information, references, rental history, and other information you choose to provide;

  • technical information such as your IP address, browser type, device type, pages visited, referring source, and interactions with our website.

Where permitted and with any required consent, additional information may be collected or verified for purposes such as reference, identity, or credit checks associated with a rental application.

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2. How We Use Personal Information

We may use personal information to:

  • respond to rental inquiries;

  • provide information about available properties;

  • arrange and manage property viewings;

  • determine which properties may meet your stated housing requirements;

  • communicate with prospective and current tenants;

  • process and evaluate rental applications;

  • verify information provided in connection with a rental application;

  • manage leases and tenant relationships;

  • follow up on inquiries;

  • understand the effectiveness of our advertising and marketing;

  • improve our website, advertising, and leasing services;

  • maintain records required for business, legal, accounting, or regulatory purposes;

  • prevent fraud, misuse, or security incidents; and

  • comply with applicable laws and lawful requests.

We aim to collect only the information reasonably necessary for the purposes described above.

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3. Facebook, Instagram and Other Lead Forms

Portview may advertise properties through platforms such as Facebook and Instagram.

If you submit information through a Meta Instant Form or another third-party advertising platform, the information you provide may be shared with Portview so that we can respond to your inquiry, provide availability information, or arrange a viewing.

Your use of those platforms is also subject to the privacy practices and terms of the applicable platform.

Submitting a marketing or inquiry form does not by itself constitute a rental application or guarantee availability or approval for a tenancy.

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4. Cookies, Meta Pixel and Website Analytics

Our website may use cookies and similar technologies to understand website activity, measure advertising performance, and improve our marketing.

We currently use technologies that may include the Meta Pixel and Meta Conversions API. These tools may allow us and Meta to understand actions such as:

  • visiting a page on our website;

  • arriving at our website from an advertisement;

  • interacting with website content; or

  • submitting certain forms or inquiries.

This information may be used to measure advertising effectiveness, improve campaigns, and show more relevant advertising.

Depending on your browser, device, and our website settings, you may be able to manage or decline certain non-essential cookies through our cookie-consent tools or your browser settings.

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5. Service Providers and Disclosure of Information

We may use third-party service providers to operate our business and website, including providers involved in:

  • website hosting and management;

  • advertising and analytics;

  • customer or lead management;

  • email and communications;

  • document storage;

  • rental application or screening services; and

  • other administrative or technology services.

These providers may process personal information on our behalf where reasonably necessary to provide their services.

We do not sell or rent personal information to third parties.

We may also disclose information where required or permitted by law, or where reasonably necessary to protect the rights, property, security, or legal interests of Portview, our clients, tenants, or others.

6. Consent

By providing personal information to us, you consent to its collection, use, and disclosure for the purposes identified at the time of collection and as described in this Privacy Policy, subject to applicable law.

Where information is sensitive or is to be used for a purpose that requires additional consent, we may request your express consent.

You may withdraw consent to certain uses of your information, subject to legal, contractual, and operational restrictions.

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7. Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, meet legitimate business requirements, comply with legal obligations, and resolve disputes.

Information that is no longer reasonably required will be securely deleted, destroyed, or anonymized where appropriate.

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8. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.

No method of electronic transmission or storage can be guaranteed to be completely secure.

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9. Accessing or Correcting Your Information

You may request access to personal information we hold about you or ask that inaccurate or incomplete information be corrected.

We may need to verify your identity before responding to a request.

Certain information may be withheld where permitted or required by law.

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10. Marketing Communications

If you consent to receive marketing or promotional communications from Portview, you may withdraw that consent at any time by using an unsubscribe option where provided or by contacting us.

Service-related communications concerning an active inquiry, viewing, application, tenancy, or other business relationship may still be sent where appropriate.

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11. Third-Party Websites

Our website may contain links to third-party websites or services. Portview is not responsible for the privacy practices, security, or content of websites operated by third parties.

We encourage you to review their privacy policies before providing personal information.

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12. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our services, technology, business practices, or legal requirements.

The current version will be posted on this page with its effective date.

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13. Contact Us

Questions, requests, or concerns regarding this Privacy Policy or Portview’s handling of personal information may be directed to:

Colin White
Portview Property Management
Power and Gold Property Services Inc.
Halifax, Nova Scotia, Canada
Email: team@portview.ca

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